Features

Unify Your Dealership Management

With Ahvara DMS, equipment dealerships can digitize operations, prevent overbooking, maximize asset utilization, and deliver exceptional customer experiences.

Sales, CRM and Route Planning
  • 360-Degree CRM: Access machine history, service calls, and parts orders the moment you arrive on-site.
  • Automated Route Planning: Visit more customers in less time by letting the system calculate your most efficient path.
  • Real-Time Pipeline Visibility: Track every lead and opportunity through data-driven stages with zero guesswork.
  • Dynamic Team Scheduling: Keep everyone in sync with real-time updates for visits, appointments, and product demos.
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Service and Work Orders
  • Skills-Based Dispatching: Match the right technician to the right job based on availability and expertise.
  • Live Field Access: Empower your team to update progress and attach photos directly from the job site.
  • Integrated Parts Management: Link every bolt and filter to the work order to ensure 100% billing accuracy.
  • Real-Time Workload Visibility: Clear bottlenecks and manage shop capacity without the guesswork.
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Unit Sale, Rental and Purchase Management
  • Unified Asset Inventory: A single, real-time database for equipment sales, rentals, and parts.
  • Intelligent Rental Scheduling: Maximize fleet utilization and eliminate double-bookings with automated tracking.
  • Full Warranty Management: Track coverage and manage claims directly to protect your margins.
  • Complete Lifecycle Insights: Monitor profitability, depreciation, and service history for every asset.
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Parts, eCommerce and Warehouse
  • Real-Time Inventory Visibility: Track every component across multiple locations with a single, unified view.
  • 24/7 Customer eCommerce: Empower clients to browse inventory, view their pricing, and place orders anytime.
  • Interactive Parts Manuals: Identify the right components through high-resolution schematics linked directly to your stock.
  • Smart Reorder Points: Eliminate stockouts with automated monitoring based on seasonal demand and historical usage.
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Accounting and Finance
  • Native Accounting Integration: Eliminate manual data entry by syncing your operational data directly into QuickBooks.
  • Automated Rental Billing: Handle complex recurring invoices and track equipment depreciation without the manual paperwork.
  • Real Time Financial Visibility: Access live profit and loss statements and department level insights whenever you need them.
  • Accelerated Payment Processing: Get paid faster by offering customers secure, digital payment options through the portal.
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Reports and Analytics
  • Unified Business Insights: Gain a holistic view of your sales, inventory, finance, and employee performance in one place.
  • Custom Report Building: Create and schedule tailored reports to analyze any metric at a granular level.
  • Interactive Role-Based Dashboards: Visualize key performance indicators to identify trends and opportunities as they happen.
  • Mobile Data Access: Stay connected to your dealership facts from any device, whether you are in the office or in the field.
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Customer Self Service Portal
  • Self-Service eCommerce: Empower customers to browse inventory and order parts for their specific units anytime.
  • Real Time Account Transparency: Give clients instant access to their account balances, invoices, and order history.
  • Digital Service Requests: Allow customers to log issues and create work orders 24/7 without needing to call the shop.
  • Integrated Fleet Visibility: Provide your clients with a full view of their equipment history and interactive parts manuals.
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Integrations
  • Seamless Accounting Sync: Link your dealership operations directly with QuickBooks for total financial accuracy.
  • Integrated Payment Processing: Accept payments via Stripe, PayPal, Square, or Authorize.net directly through the portal.
  • Automated Sales Tax: Ensure compliance with flexible tax configuration and built-in support for regional rates.
  • Expandable Connectivity: A growing library of integrations designed to evolve alongside your dealership.
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